Running an Amazon business is really exciting, but the accounting part can be difficult. Keeping track of fees, taxes, and inventory takes a lot of time and can be confusing. Many sellers find themselves spending hours on paperwork instead of growing their business.
The good news?
Accounting software made for Amazon sellers can do all these jobs for you.
The right accounting software for Amazon sellers not only tracks your expenses, taxes, and inventory—it also helps you understand your sales performance, profits, and keeps your business finances clear. It can even create automatic reports, helping you make quick decisions and grow your business profit faster.
8 Best Accounting Software For Amazon Sellers
QuickBooks
Limited offer! Get 50% off for 3 months
Starting from: $17.50/mo
30-Day Free Trial
- Unlimited custom invoices and quotes
- Smart invoicing with automated tracking
- Save an average of $2,100+ per year
Striven
Try it for free
Starting from: $35/mo/user
7-Day Free Trial
- All-in-one business management system
- Easily manage your purchasing process
- Generate robust financial reports in seconds
FreshBooks
Limited offer! 90% off for 3 months
Starting from: $7.60/mo
30-Day Free Trial
- Award-winning customer service
- Seamless integration & user-friendly
- Save up to $7,000 per year
Xero
Special offer: 75% off for 6 months*
Starting from: $20/mo
- Streamline onboarding
- Global bank connectivity
- Effortless invoicing
Zoho Books
Affordable and flexible pricing packages
Starting from: $0/mo
Free Plan
- Accounting A to Z
- Account reconciliation & secured banking
- Inventory, sales & billable hours management
Square
Starting from: $0 + processing rates/mo
- Send professional invoices effortlessly
- You only pay when you get paid
- Set up tracking & payment reminders
- Option for online payment
Sage
Starting from: $61.92/mo
- Serves over 20K businesses
- Custom solutions by experts
- Collaborate with 100+ integrations
Patriot
Free 60 day trial with unlimited use
Starting from: $10/mo
60-Day Free Trial
- Easy start up wizard
- Top rated for value, features & support
Why You Need Accounting Software as an Amazon Seller
1. It Automates Your Money Tracking
Amazon gives you sales data, but it’s not organized.
Accounting software helps you by:
Automatically importing sales every day or month
Matching Amazon payments, fees, and refunds
Tracking product cost, taxes, and shipping correctly
2. Helps You With Taxes
It makes tax work easier by:
Managing sales tax in different states (especially if you use FBA)
Preparing reports for quarterly and yearly tax filing
Tracking business expenses like shipping, ads, and tools that can reduce your tax
3. Manages Inventory and Product Costs
Tracks what you have sold and what’s left in stock
Calculates the real cost of goods (COGS) to know true profit
4. Shows Real Profit
Lets you see your actual profit after fees, ads, shipping, and returns
Helps you find your best and worst-selling products
5. Helps You Grow Your Business
Clean and clear accounts make it easy to get loans, investors, or sell your business
Saves you time and reduces mistakes compared to manual or spreadsheet tracking
How Accounting Software Works for Amazon Sellers
1. Connect Your Amazon Account
Most accounting tools link directly with Amazon Seller Central or through connectors like A2X or Link My Books. Once connected, all your sales, fees, refunds, and payouts go automatically into your dashboard.
2. Connect Your Bank and Payment Accounts
Link your business bank account, credit cards, and payment processors (like Payoneer or Stripe). This helps you see your full money flow and check all records easily.
3. Track Your Expenses
You can upload receipts and mark your expenses — like packaging, shipping materials, software subscriptions, or advertising. These help you save money during tax time.
4. Match Amazon Payouts Automatically
Amazon sends you one big payment, not for each sale. Accounting software breaks it down clearly to show:
Total sales
Amazon fees
Refunds
Final amount you got
5. Make Important Financial Reports
You can see reports anytime, such as:
Profit and Loss report
Balance Sheet
Sales Tax Report
Inventory Value Report
Cash Flow Report
These reports help you during tax season, when applying for loans, or when showing results to investors.
Benefits and Key Features of Accounting Software for Amazon Sellers
When you sell on Amazon, keeping track of money is very important. Many sellers start with simple manual records, but as sales, fees, and refunds grow, managing everything becomes difficult. Accounting software helps you stay organized, save time, and make smarter business decisions. Below is a simple explanation of the main benefits and features you should look for.
Main Benefits of Using Accounting Software
Clear Financial Picture:
With so many Amazon fees and refunds, it can be hard to see your real profit. Accounting software shows exactly how much you’re earning after all costs. You’ll know whether your business is truly profitable or not.
Tax-Ready Books:
The software keeps clean and organized records of all your income and expenses. When tax season comes, you can easily generate reports and file your taxes confidently without stress.
More Professional:
If you plan to grow your business or work with accountants or investors, you’ll need clear financial reports. Accounting software helps you prepare professional reports that make your business look serious and trustworthy.
Save Time:
Manual bookkeeping takes hours. With automation, the software updates data, tracks transactions, and creates reports automatically. That means less paperwork and more time for growing your business.
Smarter Decisions:
By showing which products make the most profit, which expenses are high, and where you can improve, accounting software helps you make better choices about pricing, ads, and stock.
Key Features to Look For in Accounting Software for Amazon Sellers
Amazon Integration:
This feature connects directly to your Amazon Seller Central account. It automatically syncs your sales, fees, and refunds every day so you always have updated information in one place.
Payout Reconciliation:
Amazon usually sends one big payment, which can be confusing. This feature breaks it down so you can see exactly where the money came from—how much you sold, what fees were deducted, and your real profit.
Multi-Currency Support:
If you sell in more than one country, this feature is a must. It automatically converts currencies and gives you one clear financial view across all markets.
Sales Tax Automation:
Each state or region has different tax rules. This feature automatically tracks and calculates sales tax, helping you stay compliant and save time during tax filing.
Inventory Tracking:
It tracks how many products you’ve sold and how many are left in stock. It also helps you calculate your product cost (COGS) and manage your stock levels easily.
Income & Expense Tracking:
This feature categorizes all your business income and spending. It helps you find which costs can be used for tax deductions and keeps your records organized.
Automated Reporting:
You can instantly generate profit & loss, cash flow, and tax reports with one click. It saves time and helps you quickly understand how your business is doing.
Mobile App Access:
With a mobile app, you can check your finances anytime, anywhere. It’s perfect for busy sellers who are always on the move.
Here’s a detailed look at the best accounting software for Amazon sellers. These tools are made to fit different business sizes and needs.
1:QuickBooks
QuickBooks has all the main features a small business needs for easy accounting. It includes tools for general ledger, bookkeeping, income and expense tracking, account reconciliation, invoicing, and financial reporting. However, it does not include receipt scanning in all plans.
The expense tracking feature makes managing money simple. It automatically sorts your expenses into categories and lets you connect your bank and credit card accounts. You can capture receipts directly from the mobile app and set custom alerts to keep track of your spending. This helps you control your budget and avoid missing any important expenses.
Tax preparation in QuickBooks is also very easy. It tracks all tax-deductible expenses and connects with TurboTax for smooth tax filing. The software automatically calculates sales tax based on your business location. At the end of the year, you can easily create tax reports or get expert help if needed, saving time and reducing errors.
QuickBooks also includes helpful automation features that save hours of manual work. You can set recurring invoices, send automatic payment reminders, and let the system categorize your transactions automatically. In the Advanced plan, it allows batch processing of invoices and expenses. You can even create custom workflows for approvals, making your entire accounting process faster and more efficient.
✅ Pros and Cons
| Pros | Cons |
|---|---|
| ✅ Simple and cloud-based software | ❌ No 24/7 phone support (except Advanced plan) |
| ✅ Strong reporting and automation features | ❌ Payroll add-on costs extra |
| ✅ Many app integrations like PayPal, Shopify, and TurboTax | ❌ Takes some time to learn for new users |
| ✅ Works on desktop, mobile, and web | |
| ✅ Great project and expense tracking tools |
Best For
QuickBooks is best for small to medium-sized businesses that want easy, all-in-one accounting software. It’s perfect for freelancers, small shop owners, and startups that need to track income, expenses, and taxes in one place. It also works well for service-based businesses that bill clients regularly or have multiple projects. If you want a smart, automated tool to handle accounting without hiring a full-time accountant, QuickBooks is one of the best choices in 2025.
2:Striven
Striven is very easy to use and can be opened directly from a web browser. It works best on Google Chrome, but you can also use it on Safari or Microsoft Edge.
The dashboard is clean and simple. You can change how it looks and organize tools the way you like. You can add or remove widgets depending on your daily tasks.
It also includes a Project Management tool that helps you track your company’s work progress. You can set goals, deadlines, and milestones for every project.
Striven supports multiple payment options like ACH bank transfers, checks, and all major debit and credit cards.
For reports, Striven provides basic financial and tax reports. While the reporting system works fine, some users say they would like more detailed data in reports.
It also helps with tax preparation and compliance, but it does not include payroll tools.
Striven’s advanced tools include a company hub, calendar integration (Google & Microsoft), business analytics, and custom dashboards.
It can integrate with services like Authorize.net, Gmail, ShipStation, and Twilio.
✅ Pros and ❌ Cons
| Pros | Cons |
|---|---|
| ✅ Easy to use and beginner-friendly | ❌ No payroll feature |
| ✅ Strong data security | ❌ No time tracking tool |
| ✅ Works well with other software | ❌ Some reports need more detail |
| ✅ Customizable dashboard | |
| ✅ Helpful customer support |
Best For
Striven is best for small and medium-sized businesses that need an all-in-one accounting and business management software.
It’s also a good choice for companies that want project management, invoicing, and tax tools in one place.
However, it may not be the best option for companies that need built-in payroll or time tracking features.
If you want affordable ERP software with easy tools, strong support, and simple setup — Striven is a great pick.
3:Freshbooks
FreshBooks has many useful tools that make accounting easier for anyone — even beginners.
It helps you create recurring invoices, send automatic payment reminders, and charge late fees if needed. You can fully customize invoices to show your brand logo, colors, and even change the language or currency for international clients.
The software also supports expense tracking. You can upload receipts using the mobile app and automatically categorize your spending. This helps you understand your cash flow and keep your business records organized.
For tax preparation, FreshBooks generates reports that are easy to use for tax filing. It supports double-entry accounting to ensure all financial data is accurate.
FreshBooks also offers automation tools — like auto-billing, payment notifications, and recurring expense tracking — saving you time every month.
You can also use project management tools to track your team’s work, and time tracking to bill clients accurately for hours worked.
It connects with over 100 third-party apps, including Stripe, PayPal, G Suite, Trello, Zoom, Shopify, and HubSpot. These integrations make FreshBooks very flexible for different types of businesses.
FreshBooks works smoothly on Windows, Mac, Android, iPhone, and web browsers, so you can manage your accounts from anywhere.
✅ Pros and ❌ Cons
| Pros | Cons |
|---|---|
| ✔️ Easy to make recurring invoices | ❌ Cost per user is high |
| ✔️ Custom invoice design options | ❌ Manual balance sheet creation |
| ✔️ Great customer support | ❌ Limited automation in some reports |
| ✔️ Good mobile app | |
| ✔️ Simple and clean dashboard |
Best For
FreshBooks is best for:
Freelancers and solo business owners who need simple accounting
Small business owners who send invoices regularly
Service providers who charge clients by time or project
People who want a user-friendly accounting system
Businesses looking for fast setup and professional reports
4:Xero
Xero offers many useful features that make accounting simple for any business. It includes a general ledger to record all transactions and easy-to-use bookkeeping tools for daily money management. You can handle both accounts payable and receivable, so it’s simple to track who you owe and who owes you. It also lets you track income and expenses, create financial reports, and scan receipts to store them digitally. With its invoicing system, you can send bills and get paid faster. Xero also supports tax compliance and includes smart automation and notification features to save time on routine tasks.
In addition to the main tools, Xero provides several helpful add-ons. You can use Stripe, PayPal, or GoCardless to accept online payments quickly. For payroll, Xero offers its own built-in payroll system in some regions and can connect with third-party tools like Gusto. It also includes project management and time tracking, helping you monitor work progress and employee hours. Xero can integrate with many other systems too—like Gusto and Expensify for payroll and expenses, Salesforce and Insightly for CRM, and Zapier for automation.
Xero works smoothly on almost every device. You can access it from Windows, Android, Linux, Mac, iPhone, iPad, or any web browser. Since it’s cloud-based, you can manage your business anytime, anywhere.
Pros and Cons
| Pros (✅) | Cons (❌) |
|---|---|
| Easy to use and beginner friendly | Interface can be improved |
| Great automation tools | No inventory assembly feature |
| Strong data security | Time logs not linked to projects |
| Excellent financial reporting | |
| Works well with many integrations |
Best For
Xero is best for:
Small and medium businesses that want an all-in-one accounting solution
Freelancers and startups looking for an affordable tool
Global businesses needing multi-currency support
Companies that love cloud-based and mobile access
Teams that want to work with accountants online in real time
Conclusion: Pick the Best Accounting Software for Your Amazon Business
If you still manage your money by hand or don’t track your numbers properly, accounting software can save your time, stop tax problems, and help you make better business choices. Yes — you really need it.
Handling accounts as an Amazon seller doesn’t have to be hard. The right accounting software can do boring tasks for you, make your numbers more accurate, and give you helpful reports to grow your business. Tools like QuickBooks Online, Striven, FreshBooks, and Xero are great options for all types of sellers — from small startups to big stores.
These tools include features like Amazon integration, automatic expense tracking, and detailed reports that help you save time, reduce mistakes, and stay ready for taxes. Whether you want something easy to use, good for growing your business, or full of smart features — there’s a perfect tool for you.
Key Points
✅ Know Your Needs: Think about your business size, budget, and how complex your work is before choosing software.
✅ Use Automation: Let the software do jobs like matching bank data and sorting expenses to save hours and avoid mistakes.
✅ Focus on Growth: Use the extra time and insights to grow your stock, improve your listings, and boost sales.
Managing your Amazon money the right way is the key to long-term success. Try out the tools mentioned here, compare their features, and choose the one that fits your goals. With the right accounting software, you can make your work easier and grow your Amazon business faster.