Form builder software is a tool that helps you create online forms quickly and easily. You don’t need any coding skills or technical knowledge to use it. With simple drag-and-drop features and ready-made templates, you can build contact forms, surveys, registration forms, feedback forms, and more in just a few minutes.
These tools save time, collect data accurately, and help businesses, freelancers, and professionals organize information in a smart way.
In this guide, we’ll explore the best value form builder software , so you can find the perfect one for your needs.
8 Best Form Builder Software
HoneyBook
HoneyBook is a client management platform designed for creative entrepreneurs and small businesses. HoneyBook simplifies the client…
Starting price: $39/month (sales tax excluded)
Pricing Model: Subscriber based
Free Trial: No | Free Version: No
- Everything you need to efficiently run your business.
- Honeybook can be personalized to fit your workflow.
- Easy way to keep track of payments.
ActiveCampaign
ActiveCampaign is a sales platform that offers you information on driving growth and sales using customer experience…
Starting price: $11/mo
Pricing Model: Per User
Free Trial: 14-day | Free Version: No
- It has wide range of features.
- It is user-friendly.
- It provides detailed reports.
CallRail
CallRail is a call tracking and analytics platform designed for businesses of all sizes. With its real-time…
Starting price: $45/mo.
Pricing Model: Subscriber based
Free Trial: Yes | Free Version: No
- Extensive integration capabilities with over 700 marketing tools.
- Simple setup and onboarding process.
- Highly customizable call routing flows that can be tailored to match your branding and business needs.
ClickUp
As a task management software, ClickUp helps you create a clear and concise plan of action for…
Starting price: $9/mo
Pricing Model: Per User
Free Trial: No | Free Version: Yes
- Highly customizable workflows and views.
- All-in-one platform combining project management, docs, goals, and time tracking.
- Generous free plan supports unlimited users and tasks.
PandaDoc
PandaDoc is an e-signature software tool that lets you easily manage the creation, editing, and signing of…
Starting price: $15/mo
Pricing Model: Per User
Free Trial: 14-day | Free Version: No
- Automates proposals, quotes, and contracts to reduce admin work.
- Create, sign, track, and manage documents in one place.
- Easily update workflows and documents as your company grows.
Pipedrive
Pipedrive is a highly rated CRM software, with an easy-to-use interface. With no setup, contracts or hidden…
Starting price: $15/mo
Pricing Model: Per User
Free Trial: 14-day | Free Version: No
- Pipedrive provides many functions and extensive integrations.
- Its intuitive and customizable interface makes it easy to keep track of leads.
- Pipedrive offers a wide range of third-party integrations.
Freshsales
Freshsales is a CRM platform that helps businesses transform their sales experiences and generate leads using advanced…
Starting price: $18/mo
Pricing Model: Per-user
Free Trial: 21-day | Free Version: Yes
- By separating leads from contacts it ensures high-quality pipelines.
- Easy to set up with all the information is in one place.
- Third-party integration.
Monday.com
Monday.com is an all-around project management software that helps you plan, track, manage, and improve your business…
Starting price: $10/mo
Pricing Model: Per Seat
Free Trial: Yes | Free Version: Yes
- Modern and customizable UI.
- In-app automation.
- Easy-to-use templates.
What Is Form Builder Software?
Form Builder software is a tool used to create and manage different types of online forms. These forms help businesses collect information from users. You can use form builder software for many tasks. For example, it can help you create simple contact forms, detailed surveys, order forms for online shopping, and many more.
Some form builder tools support multiple languages and currencies, which is helpful if you work with people from different countries. If you only need basic fields like name, email, and phone number, a simple form builder is enough. But if you need more advanced options like scheduling, calendar bookings, or payment forms, then you should choose software that includes those features.
How Does Form Builder Software Work?
Form Builder software lets you create online forms that website visitors can fill out. You can place the form directly on your website, or you can send users to a separate page that contains the form.
With form builder tools, you can create many types of forms, such as:
Contact forms
Lead generation forms
Checkout or payment forms
Surveys and questionnaires
You can also add custom fields, which let users enter specific information like their name, email, address, or phone number.
Forms help businesses collect feedback, answer questions, and share important updates about new products or services. For this reason, forms should be easy to read, simple to use, and include all required information clearly.
Advanced Features Comparison
Different form builder software offers different advanced features:
MakeForms is a powerful tool that provides advanced conditional logic, multiple payment gateways, HIPAA compliance, custom domains for white labeling, full API access, AI-powered tools, strong workflow automation, and document generation. It also supports multiple languages.
Tally also offers advanced conditional logic and supports multiple languages, but it does not provide payment processing, e-signatures, HIPAA compliance, or workflow automation. It has only limited API access and no AI features.
PandaDoc provides legally binding e-signatures, built-in payment options, HIPAA compliance, white labeling, full REST API access, approval workflow automation, advanced document generation, and multi-language support. However, it has only basic conditional logic and no AI features.
KyLeads offers advanced conditional logic, white labeling options, API access, quiz-based workflow logic, and supports multiple languages. However, it does not provide payment integration, e-signatures, HIPAA compliance, or document generation. It also lacks AI features.
Main Features of Form Builder Software
A form builder is a tool used to create digital forms that people can fill out online. These forms are made using drag-and-drop tools, which means you can customize them easily without coding.
Businesses use form builders to create contact forms, payment forms, signup forms, surveys, quizzes, and more. Some form builders include conditional logic, which changes the form based on the user’s answers.
Key Features
Drag-and-Drop Editor
With a drag-and-drop editor, anyone can make a form without knowing how to code. You simply choose a field (like text, dropdown, radio button) and drag it to your form. You can move fields anytime to change the design the way you like.
Templates
Most form builder tools come with ready-made templates. You can pick a template and create your form instantly. Templates save time and are often free to use, so you don’t need to start from zero.
Conditional Logic
Conditional logic lets your form change based on the user’s answers. For example, if someone chooses a specific age or location, the form can show extra questions that are related to that answer.
This makes the form more personal and useful for each user.
Important Form Builder Features for 2025
Advanced Analytics and Reporting
Modern tools provide detailed analytics, not just form submissions. You can see:
where users stop filling out the form,
how many complete it,
how well the form performs.
These insights help you make better, more successful forms.
Mobile-First Design
More than 60% of users fill out forms on mobile phones. So, form builders must be mobile-friendly. The best tools automatically adjust your form for phones and tablets.
Security and Compliance
Strong security is important because forms collect private data. The best form builders offer:
SSL encryption
GDPR and HIPAA compliance
Safe data storage
Audit logs
These protect user information from misuse.
Integrations
A good form builder should work with other tools you already use. Examples include:
Email marketing platforms
CRM systems
Payment systems
Workflow automation tools
Integrations help you avoid manual data entry and reduce errors.
Workflow Automation
Modern form builders don’t just collect data. They automate tasks like:
sending email notifications
approving requests
assigning tasks to team members
This turns a simple form into an automated business process.
Benefits of Using Form Builder Software
Easy to Use
You don’t need any technical or design skills. Most form builders are easy and fast to use.
Responsive Forms
Forms automatically adapt to phones, tablets, and computers. This helps you reach more users and avoid losing customers.
Drag-and-Drop Interface
Build professional forms in minutes with simple drag-and-drop tools. No coding needed.
Better Data Quality
Form builders help you collect accurate data with features like:
Required fields
Validation rules
Correct data formatting
This saves time and improves decision-making.
Cost-Effective
Hiring developers to build forms is expensive. Form builders cost much less and include many features in one subscription.
Improved User Experience
Form builders include features that help users complete forms faster, such as:
Progress bars
Smart suggestions
Conversational form modes
These features increase the number of submissions.
Form Builder Software Pricing Guide
Free Plans
Many form builders offer free plans with basic features. Free plans are good for small projects or simple needs. They usually have limits on:
the number of forms,
submissions,
or storage.
Paid Plans
Paid plans include more features such as:
unlimited submissions
branding options
integrations
priority support
Typical business plans cost $30–$60 per month, while enterprise plans may cost $100+ per month.
Extra Costs You Should Know
Some tools charge extra fees for:
extra submissions or views
premium integrations
advanced security features
professional setup help
exporting large amounts of data
How Much Does It Cost?
Most form builder software costs between $25 and $300 per month. Some offer a free trial. You may need to enter credit card information for the trial, and if you don’t cancel in time, they will charge you automatically.
Types of Form Builder Software
Form builder software helps you create forms online so people can fill them out and submit information. There are different types of form builders based on what you need. Below is a simple explanation:
1. General Form Builder Software
This is the most common type of form builder. You can use it to create:
Contact forms (for customer messages)
Registration forms (for sign-up)
Newsletter sign-up forms
Simple checkout or order forms
🔎 Why use it?
It is easy to use, works for many basic tasks, and helps collect customer or visitor information quickly.
2. Survey Creation Software
This type of tool is made especially for surveys and questionnaires. You can:
Ask different types of questions (multiple choice, ratings, open questions)
Collect responses and analyze them
Use conditional logic (show different questions based on answers)
🔎 Why use it?
It is perfect for collecting opinions, feedback, research data, and customer satisfaction information.
3. Quiz Creator Software
This tool is less common but still very useful. It lets you create quizzes where people answer questions and get results or scores.
🔎 Why use it?
Quizzes are not just for fun—they help users:
Test their knowledge
Learn something new
Compare their results with others
Businesses also use quizzes for lead generation, education, and engagement.
4. Enterprise Form Solutions
These are advanced form builders for large companies, especially those that need high security.
🛡 They include features like:
Strong security and compliance rules
Workflow automation (approval steps)
Advanced permissions (who can access what)
Large data handling and audit tracking
🔎 Why use it?
Industries such as banks, healthcare, or government need secure and professional form solutions.
5. Industry-Specific Form Builders
Some industries require special rules. These tools are made for strict laws and data protection needs.
Examples:
Healthcare needs HIPAA compliance to protect patient data.
Financial services require strict certifications like SOC 2.
🔎 Why use it?
They keep businesses legal, safe, and compliant with industry regulations.
Best Form Builder Software by Use Case
🔹 Lead Generation Forms
Used by marketing teams to collect customer leads. Important features:
A/B testing (to compare form versions)
Detailed analytics (track visitors)
CRM integration (send data to sales software)
Progressive profiling (collect information step by step)
🔹 Customer Feedback and Surveys
Designed for customer opinions. Needs:
Many survey question types
Anonymous options
Strong reporting tools
Integration with feedback tools
🔹 E-commerce and Payment Forms
Used for selling products or services. Must include:
Payment gateway integration (Stripe, PayPal, etc.)
Tax calculation
Product catalogs
Order confirmation receipts
🔹 Internal Process Management
Used by companies for employee and workflow forms. Important features:
Approval workflows (step-by-step approval)
Role-based access (limit who can edit or see data)
Integration with internal tools
Document generation (PDF reports, etc.)
Form Builder Software Integrations (Why They Matter)
CRM Integration
Automatically sends form data to sales tools like Salesforce or HubSpot.
Benefit: Saves time and prevents lead loss.
Marketing Automation Integration
Forms can trigger emails, assign user tags, or activate campaigns.
Benefit: Better personalized marketing and lead nurturing.
Payment Integration
Needed for ecommerce forms. Supports credit cards, wallets, or bank payments.
Benefit: Smooth checkout experience for online buyers.
Help Desk Integration
Support forms can automatically create tickets in help desk software.
Benefit: Faster customer support response.
Security and Compliance in Form Builders
Data Protection
Enterprise tools use:
SSL encryption
Secure data transfer
Encrypted storage
Regular audits
Benefit: Protects sensitive customer and business information.
GDPR Compliance
Required for European users. Needs:
Consent checkboxes
Data download options
Delete request options
Clear privacy notices
Benefit: Builds customer trust and avoids legal issues.
Industry Compliance
Some industries need strict laws:
| Industry | Required Compliance |
|---|---|
| Healthcare | HIPAA |
| Finance | SOC 2 |
Benefit: Avoids heavy legal penalties.
Access Controls
Lets companies control who can:
Edit forms
View responses
Manage users
Benefit: Protects sensitive information from misuse.
Mobile Form Builder Considerations
Responsive Design
Forms adapt to small screens automatically.
Benefit: Reduces form abandonment and improves user experience.
Offline Forms
Can collect data without internet and sync later (GoFormz example).
Benefit: Useful for remote workers, field surveys, and outdoor jobs.
Touch-Friendly Design
Mobile forms need:
Bigger buttons
Simple navigation
Easy input types
Benefit: Makes filling forms faster and less frustrating.
Choosing the Right Form Builder Software
Check Your Business Needs
Before you choose a form builder, think about what your business needs:
How simple or complex your forms will be, and how many you need
Whether you need integrations with your current tools
What level of security and compliance you require
Your budget and future growth plan
Your team’s technical skills
Try Before You Buy
Most form builders offer free plans or free trials. Use them to test:
How easy the platform is to use
How well the forms work on mobile devices
Whether it integrates with your existing tools
How good and fast the customer support is
How strong and useful the advanced features are
Plan for Setup and Migration
Before switching to a new form builder, consider:
How much effort it takes to move your old forms and data
Whether your team needs training to use the new tool
How long it will take to set up integrations and workflows
How easy it is to keep the same branding and user experience
Conclusion
Form builder software has become much more than basic form creation. Today, these tools support data collection, workflow automation, integrations, and secure data management. The right choice depends on your business size, goals, and technical needs.
For personal or small business use, a simple, free form builder is often enough. It provides basic form creation, easy sharing, and simple data collection without extra cost.
For growing businesses, a more advanced platform is helpful. These tools usually offer better customization, automation, payment collection, and integrations with marketing or CRM systems.
For large organizations or enterprises, choosing a form builder with strong security, compliance support, and advanced workflow automation is essential to handle complex processes and protect sensitive data.
The key to success is choosing a tool that fits your needs today and can grow with your business tomorrow. Focus on ease of use, mobile performance, integration options, security, and total long-term cost before making a decision.
Investing in the right form builder improves data management, speeds up workflows, and delivers a better experience for both teams and customers—leading to smarter decisions and stronger business growth.