Are you looking for project management software?
If you read this guide, you will save a lot of time — because we have already tested and compared all the popular online project management software.
Project management software helps you plan projects, divide tasks, track work hours, see progress, and finish projects on time and within budget.
In the last few years, project management software has become much better.
So, it’s time to learn more about these modern tools — the ones that help you plan, track, and monitor your projects easily.
We have searched the market and found the best project management software.
These tools fit your business needs, help your team share work easily, and are very comfortable to use — especially if you work remotely.
Most tools on this list are great for small and medium businesses.
Some have small limits, but they still work very well.
So, take a look at our project management comparison list — and find which software & Tools is the best match for your business.
10 Best Project Management Software
ClickUp
💡 AI-Powered Features to Boost Your Productivity 🚀 A platform trusted by 800,000+ teams worldwide
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💼 Affordable plans for businesses of every size
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🎓 Free training & 💬 24-hour support
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⚙️ Over 100+ customizable features to fit your workflow
monday.com
💼 Manage Resources & Team Workloads Effortlessly 📊 Custom Dashboards for seamless project tracking
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🕒 14-Day Free Trial — no credit card required
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✨ Instantly organize with 200+ ready-to-use templates
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🔗 40+ Integrations including Zoom, Slack, Google Drive & more
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📱 Free, fully functional mobile app to stay on track anywhere
Smartsheet
💼 Trusted by customers in 190+ countries . Securely manage resources and tasks — all in one place.
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🎁 30-Day Free Trial — no credit card required.
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📊 Track progress in real time with interactive dashboards.
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⚙️ Custom tools that scale with your workflow.
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📅 Access project templates & Gantt charts to get started faster.
Zoho Projects
✨ Manage workloads effortlessly with smart resource tools 💬 Built-in chat keeps teams connected in real time
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🧭 Easy-to-use & intuitive interface for seamless collaboration
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🏆 Trusted by leading brands worldwide
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⚙️ Automate tasks and save hours every week
Wrike
✨ Many Views: Grid, Gantt, Calendar, Card ⚡ Custom Workflows: Adapt to any process effortlessly
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🌍 Trusted by 20,000+ customers worldwide
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🔒 Secure Data: Enterprise-grade protection
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📊 Custom Dashboards: Get instant insights at a glance
HubSpot
✨ Customizable Task Management Features 🤝 Real-Time Team Collaboration Options
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📂 One Place for All Your Tasks and Files
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📝 Pre-Made Templates for Quick Setup
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🔗 Supports Third-Party App Integrations
Asana
✨ Custom Dashboards for Project Clarity 🌍 Asana powers 100,000+ organizations
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👥 Track Team Workload with Ease
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📱 Mobile App to Stay Productive On-the-Go
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⚙️ Automated Project & Task Workflows
WorkZone
✨ Free Demo Available 🎯 Intuitive Project Management Software
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🏆 17+ Years of Industry Experience
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🥇 Award-Winning Software
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🗂️ Personal To-Do Lists & Automatic Reminder Emails
Teamwork
✨ All-in-One Project Management Platform ✨
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🏢 Trusted by 20,000+ Companies
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⚡ Start Instantly with pre-built templates
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🎁 Enjoy your first 30 days free!
Pipedrive
✨ Seamless mobile app — built for remote teams 🗓 Customizable timelines for every project size
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🎁 14-Day Free Trial — no card required
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📬 Integrated communication tracking across channels
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📈 Forecast revenue with powerful insights
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🤖 Automate workflows and save hours every week
Recommended Free Project Management Tools
Here are some of the most popular and highly recommended online to-do list apps:
✨ ClickUp — [🌐 Visit Site]
💼 Smartsheet — [🌐 Visit Site]
🚀 Wrike — [🌐 Visit Site]
🧩 Zoho Projects — [🌐 Visit Site]
1:ClickUp
Read in-depth review >
Cons ❌
❤️ Takes time for beginners to learn
❤️ Hard to identify task owners in “Everything” view
Pros ✅
💚 Multiple project views
💚 Easy collaboration on documents
💚 Team chat feature
💚 Track workload and time
Does your team want to save both time and cost in project management? ClickUp is the solution that gives you a great platform to plan, track, and collaborate together. It’s an all-in-one project management software that can be customized to fit your team’s workflow.
With ClickUp, you can:
Assign tasks and track progress
Share documents and edit them in real-time
Keep your team updated through notifications, chat, and reports
ClickUp Plans & Pricing
ClickUp offers plans for different needs:
Free Forever: $0/month – free forever
Unlimited: $7/month – 30-day money-back guarantee
Business: $12/month – 30-day money-back guarantee
Enterprise: Custom pricing – for large companies
Note: Prices and terms may change. Some features in the free plan may be limited.
Why Use ClickUp?
ClickUp is not just a task manager; it’s a powerful team collaboration tool. Some key features:
Multiple Project Views: List, Kanban, Gantt chart, Mind Map, Box view
Document Sharing: Edit together in real-time
Automation & Recurring Tasks: Automate repeated tasks
Time Tracking & Reports: Easily track work time and progress
Integrations: Connect with 1,000+ apps
ClickUp AI: Helps write and summarize documents
Mobile App: Work from anywhere
ClickUp Customer Support
ClickUp offers 24/7 support:
Live Chat: For free and paid users
Email Support: For complex issues
Help Center & Blog: Tips, guides, and community forum
Premium Support: Dedicated training and assistance
Performance and Ease of Use
ClickUp has many features, though it can sometimes be slow to load. With ClickUp 3.0, speed and stability have improved, with 99.9% uptime guaranteed.
Beginners may need some time to learn all the features, but ClickUp’s training and support make it easier to use.
Special Features of ClickUp
The biggest advantage is that ClickUp is an all-in-one platform. Tasks, documents, chat, and reports can all be managed in one place. It’s suitable for small teams as well as large organizations.
Conclusion
Although ClickUp started in 2017, it has now become a popular and full-featured project management tool.
Main Advantages: Affordable pricing, wide range of features, 24/7 support
Drawback: Beginners need time to learn
If your team wants fast, effective, and easy-to-manage project management, ClickUp is definitely a good choice.
2:monday.com
Read in-depth review >
Pros ✅
✅ This project management software is easy to use.
✅ The site uses reliable and user-friendly tools.
✅ The platform is very well organized.
Cons❌
❌ The help and support section needs more options.
❌ The support section should have more detailed testimonials and videos.
❌ There is no multilingual (multi-language) support.
monday.com is a popular project management software that helps teams organize tasks, track progress, and communicate easily.
Over 200,000+ users worldwide use it for different purposes — like project management, CRM, marketing, software development, and HR.
Its biggest strengths are its simple interface, custom dashboards, and real-time reports.
Plans & Pricing
| Plan | Price | Key Features |
|---|---|---|
| 🟢 Basic | $9/user/mo | Unlimited items, 5GB storage, priority support |
| 🔵 Standard | $12/user/mo | Gantt + Calendar view, 250 automations |
| 🟣 Pro | $19/user/mo | Private boards, time tracking, 25k automations |
| ⚫ Enterprise | Custom | Advanced security + custom features |
All plans come with a free trial and money-back guarantee.
Main Features
🎯 Customizable Dashboard – See your project data the way you like.
🔗 200+ Integrations – Works with Slack, Trello, Google Drive, Dropbox, and more.
⚡ Automation – Automate reminders, status updates, and repetitive tasks.
🤖 AI Tools – Use AI to speed up work and create reports easily.
🗂️ Document Collaboration – Multiple team members can edit the same file at once.
📱 Mobile App – Track your projects anytime, anywhere (iOS & Android).
Reporting & Analytics
monday.com gives you real-time views using charts, timelines, and Kanban boards.
You can easily check:
✅ Who is working on what
✅ How much progress is done
✅ Which tasks are close to deadlines
It also connects with 40+ apps to make data analysis simple.
Team Management & Communication
Invite members via email in seconds.
Use comments, chat, and notifications to improve team communication.
Performance & Support
monday.com is fast, stable, and reliable.
Support options include:
📧 Email • 💬 Live Chat • 📚 Help Center • 👨🏫 Training Sessions
(Phone support is limited to billing questions only.)
Ease of Use
The interface is clean and beginner-friendly.
Even new users can learn quickly through tutorials.
You can update tasks, assign work, and track deadlines in real time — all with just one click.
Key Highlights
Custom workflows
Real-time collaboration
AI automation
Powerful integrations
Beautiful visual design
Final Verdict
monday.com is a smart, modern, and visual project management tool — great for both small and large teams.
👉 It helps you assign tasks, manage your team, and track progress easily.
👉 Its dashboards and automation features make work faster, smoother, and more productive.
If you want a tool that:
✅ Speeds up your work,
✅ Makes teamwork easier, and
✅ Tracks your projects smarter —
then monday.com is the perfect choice for you.
3:Smartsheet
Read in-depth review >
✅ Pros
🟢 Spreadsheet-style interface — very easy to use
🟢 Advanced reports and analytics
🟢 Mobile apps for iOS and Android
🟢 Automation saves manual work
❌ Cons
🔴 No monthly billing (annual only)
🔴 Individual plan may be too limited for small businesses
🔴 Beginners may need some time to learn
Smartsheet is a popular cloud-based project management tool that helps teams plan, track, automate, and report their work easily. It looks like a spreadsheet, so people who already use Excel or Google Sheets will find it very familiar.
The main strength of Smartsheet is its simple interface, powerful automation, and real-time reporting. It also connects easily with tools like Microsoft Office, Google Workspace, and Slack, making teamwork faster and more efficient.
Smartsheet Plans & Pricing
| Plan | Price (per user/month) | Best For |
|---|---|---|
| Pro | $9 | For individuals or small teams |
| Business | $19 | For large teams and businesses |
| Enterprise | Custom | For large organizations |
| Advanced Work Management | Custom (annual billing) | For complex projects |
💡 Prices may change. Free offers may include conditions.
Review Scores
| Category | Rating (out of 5) |
|---|---|
| Overall | 4.6 |
| Price | 5.0 |
| Ease of Use | 4.5 |
| Features | 5.0 |
| Support | 4.5 |
| Performance | 4.0 |
Main Features
🤖 AI Automation
📊 Reporting & Dashboards
📱 Mobile App
📂 File Sharing & Document Collaboration
🔄 Workflow Automation
🔐 User Permission Control
🌍 Multi-language Support
🧠 Resource Management
🧩 Integration with Google, Microsoft, Slack
🔒 Strong Security
Customer Support
Smartsheet’s support team is fast and helpful. You can reach them by phone, email, or ticket system.
They also offer live training and help sessions for new users.
However, premium support is available only for Enterprise users.
Learning & Resources
Smartsheet offers FAQs, video tutorials, and a community forum where users help each other.
For deeper learning, there’s Smartsheet University, with courses for both beginners and advanced users.
Performance & User Experience
Smartsheet is generally fast and reliable. It may slow down with very large sheets, but for small and medium projects, it works smoothly.
The interface is clean and simple, so even new users can start quickly.
Its automation and customization make it very powerful — you can design your own sheets, reports, and dashboards to fit your workflow.
What Makes It Special
Smartsheet combines the simplicity of a spreadsheet with the power of automation.
Its strong integration and customization features make it suitable for businesses of all sizes.
Final Verdict
Overall, Smartsheet is a powerful, easy, and affordable project management software.
It’s great for both small teams and large companies.
However, the Individual plan might feel a bit limited for small businesses.
4:Zoho Projects
Read in-depth review >
✅ Pros
🟢 Spreadsheet-style interface — very easy to use
🟢 Advanced reports and analytics
🟢 Mobile apps for iOS and Android
🟢 Automation saves manual work
❌ Cons
🔴 No monthly billing (annual only)
🔴 Individual plan may be too limited for small businesses
🔴 Beginners may need some time to learn
Zoho Projects is a popular project management software that helps you plan projects, track work, and collaborate with your team from anywhere. It has a built-in Gantt chart to create project schedules and track progress easily.
Zoho Projects Plans & Pricing
Free: $0/month (for up to 5 users)
Premium: $4/month/user (billed annually)
Enterprise: $9/month/user (billed annually)
Prices and terms may change. Free plan may have extra conditions.
Zoho Projects Offers
Zoho Projects pricing is clear and easy to understand. There is a free plan and two paid plans. Paid plans come with a 10-day free trial.
It is cheaper than most project management tools, starting at $4/month. However, some usage limits exist, like guest or client users are not free.
Customer Support
Zoho has been in business for over 20 years and offers strong help and support. There is detailed content for common problems, and you can contact support directly if needed.
Features & Functionality
General Features:
Main project management features like task management, project views, and commenting are available. Some extra features are not included because they exist in other Zoho products.
File Sharing:
Easily share files. Teams can create, store, organize, and share documents.
Time Tracking:
Track work time using timers. Timers can start or pause automatically, and managers can reject entries.
Automation:
Use BluePrints to automate work. Assign tasks to different people at different stages.
Collaboration Tools:
Activity feed, chat, forums, and wiki pages help the team collaborate easily.
Integrations:
Integrates with Google Drive, Microsoft Teams, Slack, GitHub, and other Zoho products.
Reporting & Analytics:
Custom dashboards and reports make tracking budgets and tasks easy.
Good Features
✅ File sharing
✅ User permissions and access control
✅ Mobile app
✅ Search feature
✅ Multi-language support
✅ API / Integrations
✅ Reporting & dashboards
✅ Customization
✅ Included storage
✅ Chat, notifications, task comments
Ease of Use
Easy for those who have used project management software before. Setting up projects and tasks is simple. The interface is plain compared to other apps and a little dull.
Verdict
Zoho Projects is a reliable project management software. It may not have the latest cutting-edge features, but it works well and helps teams be more productive. Time tracking, project views, collaboration tools, and resource management are included. Some features require other Zoho products. Considering its core features, support, and low price, it is a good option.